Clinical Engineering Association of South Africa
DATE ACCEPTED: 7 JULY 2021
REVISON DATE: 28 FEBRUARY 2022
Last updated: 1 July 2021
The Protection of Personal Information Act, 2013 ( Act No 4 of 2013) (POPIA) is aimed at protecting our members personal information and prescribes what we must and must not do with it. An Information Regulator has been created to check that Associations like the Clinical Engineering Association of South Africa (CEASA) manage personal information in a responsible manner and respects our member’s privacy.
From time to time we may have to amend this policy to accommodate changes in our activities, or if legal requirements change. We will do communicate any changes to this policy to our members.
If you do not agree with this privacy notice, or are concerned about any aspect as it relates to your personal information, please send an email to firstname.lastname@example.org
Third party operators we use for our operations
- SAGE Online Accounting
- Whatsapp Broadcasting Groups
- Linked In
- Google Drive
- Microsoft One Drive
- Jotform (for surveys)
What information we collect
Upon applying for CEASA membership, we require your full name, e-mail address, contact numbers (cellular number and business landline number) ID number, gender, date of birth, physical address, employment information, academic qualifications etc. We collect this information to verify and process your application. Once membership is awarded, your information is stored on our members database. This enables us to communicate effectively with our members.
- We conduct surveys from time to time
We send out surveys from time to time. You can choose to respond or not, and you can unsubscribe from receiving them.
- We collect information while you use our website
The type of information we collect includes the URL you came from, IP address, domain type, browser type, the country and telephone code where your device is located, the web pages viewed during your visit etc.
If a paid-up member chooses to register for members access on the CEASA website, their information is retained during the registration process and the duration of their membership to update the members database.
- We collect information when you contact our Administration Office
When you contact our Administration Office, we collect information that helps us to categorise your query, respond to it. This may include, but is not limited to, your full name, contact details, membership number, etc. depending on the nature of your query.
- We do not collect the information of persons under 18
We do not collect the information of persons under 18 without the consent of their parents or guardians.
- We use your personal information to provide our services to you
The services we offer our members includes the following:
- New member’s applications
- Sending out annual Membership Invoices
- Answering email enquiries
- Sharing updates from the Clinical Engineering Industry
- Sharing Administrative updates
- Sending member’s invoices
- Sending out member meetings/webinar invites
- Answering telephonic enquiries
- Web Ads
- Conducting Surveys
How long do we retain your data?
We retain the personal data of our members for the duration of their CEASA membership.
The personal data of dormant members is retained for 5 years and then discarded and removed from our database.
Members who terminate their membership and would like their data removed from our database can request so via email. These requests will be fulfilled within 14 days of receipt.
Our email servers are encrypted ensuring that there is no interception or hacking of your email.
If privacy is compromised, we’ll inform you
In the unlikely event of any breach which affects your personal information, we will contact you and inform you thereof.
To the extent allowed by law, we are not held responsible for the privacy practices of any third party sites to which there may be a link on our website. CEASA cannot be held responsible any claims, damage or loss arising from these.